[{"data":1,"prerenderedAt":3097},["ShallowReactive",2],{"en-blog/prepaid-employee-expense-cards":3,"en-global-content":652,"en-article-global-content":1925,"en-blog-article-more-articles-f1ded6b1-7e22-4841-a982-4b97800ed612":2186,"en-blog-article-more-articles-208733137":3092},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":640,"full_slug":641,"sort_by_date":51,"position":642,"tag_list":643,"is_startpage":25,"parent_id":644,"meta_data":51,"group_id":645,"first_published_at":646,"release_id":51,"lang":69,"path":51,"alternates":647,"default_full_slug":641,"translated_slugs":648},"Prepaid employee debit cards vs company credit cards","2022-10-24T15:42:59.677Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:27.904Z",208733137,"e2f54429-63a4-4f81-9983-239d65cdf2ee",{"_uid":11,"roles":12,"title":4,"author":13,"topics":78,"content":100,"noIndex":25,"category":602,"language":627,"component":615,"heroMedia":628,"sidebarCta":636,"publishedAt":637,"redirectUrl":23,"listingImage":638,"metaDescription":639},"e3fc434a-ae00-4cfc-aa59-ea98bba28412",[],{"name":14,"created_at":15,"published_at":6,"updated_at":16,"id":17,"uuid":18,"content":19,"slug":62,"full_slug":63,"sort_by_date":51,"position":64,"tag_list":65,"is_startpage":25,"parent_id":66,"meta_data":51,"group_id":67,"first_published_at":68,"release_id":51,"lang":69,"path":51,"alternates":70,"default_full_slug":63,"translated_slugs":71,"_stopResolving":37},"Chris Dunne","2024-11-25T19:47:17.907Z","2026-03-12T10:48:04.132Z",584506034,"ced1d806-6e64-42d6-8b0f-d708ebbdbbfa",{"_uid":20,"links":21,"picture":38,"lastName":42,"component":43,"firstName":44,"description":45},"88e4340f-e2bc-42fe-a8f0-79dafdd55f97",[22],{"tag":23,"_uid":24,"hide":25,"icon":26,"link":31,"type":23,"label":23,"style":35,"component":36,"mobileLabel":23,"onClickEvent":23,"openInANewTab":37,"horizontalFill":25},"","74ed5df6-6607-44c9-8870-23a2db0b8f4a",false,{"id":27,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":28,"copyright":23,"fieldtype":29,"meta_data":30,"is_external_url":25},4129791,"https://a.storyblok.com/f/146026/x/315bd7d0c7/ic_linkedin.svg","asset",{},{"id":23,"url":32,"linktype":33,"fieldtype":34,"cached_url":32},"https://www.linkedin.com/in/chrisdunne4/","url","multilink","primary","cta",true,{"id":39,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":40,"copyright":23,"fieldtype":29,"meta_data":41,"is_external_url":25},18695910,"https://a.storyblok.com/f/146026/349x349/9150c24a43/chris-dunne.jpg",{},"Dunne","author","Chris",{"type":46,"content":47},"doc",[48],{"type":49,"attrs":50,"content":53},"paragraph",{"textAlign":51,"key":52},null,"p-0",[54],{"text":55,"type":56,"marks":57},"Chris Dunne is our Senior Content Marketing Manager. Based in Derry, he brings over 15 years of marketing experience to our content strategy. Outside of work, Chris loves spending time with his two young children, playing football, and exploring Ireland. ","text",[58],{"type":59,"attrs":60},"textStyle",{"color":61},"#3D3929","chris-dunne","blog/author/chris-dunne",-1150,[],176408854,"62a23d5f-cd56-4dee-91e3-5642f66fa78c","2024-11-25T20:08:58.249Z","default",[],[72,74,76],{"path":63,"name":51,"lang":73,"published":51},"fr",{"path":63,"name":51,"lang":75,"published":51},"de",{"path":63,"name":51,"lang":77,"published":51},"es",[79],{"name":80,"created_at":81,"published_at":6,"updated_at":82,"id":83,"uuid":84,"content":85,"slug":88,"full_slug":89,"sort_by_date":51,"position":90,"tag_list":91,"is_startpage":25,"parent_id":92,"meta_data":51,"group_id":93,"first_published_at":94,"release_id":51,"lang":69,"path":51,"alternates":95,"default_full_slug":89,"translated_slugs":96,"_stopResolving":37},"Spend management","2022-10-19T17:57:54.407Z","2026-03-12T10:47:23.262Z",206171419,"f1ded6b1-7e22-4841-a982-4b97800ed612",{"_uid":86,"name":80,"component":87},"fba530b2-81a3-4b87-986d-708d05055369","tag","spend-management","blog/topic/spend-management",-230,[],176456153,"485045be-15bb-4bad-be38-3403f2a4f645","2022-11-02T15:24:49.793Z",[],[97,98,99],{"path":89,"name":51,"lang":73,"published":51},{"path":89,"name":51,"lang":75,"published":51},{"path":89,"name":51,"lang":77,"published":51},{"type":46,"content":101},[102,106,110,114,131,135,142,161,165,169,174,185,189,193,213,225,237,242,252,316,320,337,341,358,362,367,371,395,399,403,413,424,449,454,470,480,484,488,507,512,516,520,583,593],{"type":49,"content":103},[104],{"text":105,"type":56},"Most businesses, even established companies, still rely on company credit cards to manage expenses. Despite advances in payment technology, there's still work to be done to convince the business world just how suboptimal these traditional tools are.",{"type":49,"content":107},[108],{"text":109,"type":56},"You see, payment technology has come a long way. In our private lives, we now have access to an almost endless range of options, including Apple Pay, digital wallets, buy-now-pay-later services, AI-powered budgeting tools, and challenger banks with real-time notifications.",{"type":49,"content":111},[112],{"text":113,"type":56},"But company payments have evolved significantly, yet many businesses remain stuck with outdated systems. And as you can probably tell from the tone of this introduction, they shouldn't be. There's a far better substitute that suits virtually every business out there.",{"type":49,"content":115},[116,122,124,129],{"text":117,"type":56,"marks":118},"This article explains the many virtues of ",[119],{"type":59,"attrs":120},{"color":121},"#111418",{"text":123,"type":56},"employee debit cards for company spend",{"text":125,"type":56,"marks":126},". ",[127],{"type":59,"attrs":128},{"color":121},{"text":130,"type":56},"They work like the payment cards you’re used to, but add real-time controls, visibility, and automation that credit cards typically lack.",{"type":49,"content":132},[133],{"text":134,"type":56},"Let's start with a basic definition.",{"type":136,"attrs":137,"content":139},"heading",{"level":138},2,[140],{"text":141,"type":56},"What are prepaid cards for employees?",{"type":49,"content":143},[144,146,159],{"text":145,"type":56},"At a glance, a ",{"text":147,"type":56,"marks":148},"prepaid card",[149],{"type":150,"attrs":151},"link",{"href":152,"uuid":153,"anchor":51,"target":51,"linktype":154,"story":155},"spendesk-employees-company-card","ae648d74-081e-4ac5-8229-a192b464199d","story",{"name":156,"id":157,"uuid":153,"slug":152,"url":158,"full_slug":158,"_stopResolving":37},"Why every single Spendesk employee gets a company card",208785668,"blog/spendesk-employees-company-card",{"text":160,"type":56}," looks like any other payment card — physical or virtual — with a card number, expiry date and CVC. And crucially, you use them just like you would a credit card. Online, in-store, via mobile wallets, contactless payments, and even over the phone.",{"type":49,"content":162},[163],{"text":164,"type":56},"But as the name suggests, the card is prepaid, meaning that it's preloaded with a specific amount, and you can't spend one penny above that. Which is what makes these such valuable assets for companies.",{"type":49,"content":166},[167],{"text":168,"type":56},"Prepaid cards for businesses are not connected to the main company bank account, so they are less risky to hand out to employees. Modern solutions pair the cards with real-time spend controls and dashboards, where finance can set limits, track payments instantly, and enforce policy at the point of spend.",{"type":136,"attrs":170,"content":171},{"level":138},[172],{"text":173,"type":56},"Prepaid cards vs debit cards",{"type":49,"content":175},[176,178,183],{"text":177,"type":56},"We need to add one further clarification here. For the corporate user, ",{"text":179,"type":56,"marks":180},"prepaid cards vs debit cards is really a distinction without a difference",[181],{"type":182},"bold",{"text":184,"type":56},". They essentially do the same thing.",{"type":49,"content":186},[187],{"text":188,"type":56},"Both only let you (or your employees) spend the money available on the account. There's usually no credit or overdraft function.",{"type":49,"content":190},[191],{"text":192,"type":56},"But for merchants, this can mean the difference between accepting a payment and rejecting it. For largely technical reasons, many don't accept purely prepaid cards.",{"type":49,"content":194},[195,197,201,207,211],{"text":196,"type":56},"In this article, we're going to use the terms prepaid and debit cards somewhat interchangeably. The key thing for you to know is that ",{"text":198,"type":56,"marks":199},"they're ",[200],{"type":182},{"text":202,"type":56,"marks":203},"not",[204,205],{"type":182},{"type":206},"italic",{"text":208,"type":56,"marks":209}," credit cards, and we think they're better for businesses because of that",[210],{"type":182},{"text":212,"type":56},".",{"type":49,"content":214},[215,217,223],{"text":216,"type":56},"Just so you know, Spendesk issues ",{"text":218,"type":56,"marks":219},"employee debit cards",[220],{"type":150,"attrs":221},{"href":222,"uuid":51,"anchor":51,"target":51,"linktype":33},"https://www.spendesk.com/en/product/employee-debit-cards/",{"text":224,"type":56},". You can have as many as you need to give your team members the autonomy they need.",{"type":49,"content":226},[227,229,235],{"text":228,"type":56},"These are still \"prepaid\" in the sense that employees can't spend any more than is made available to them. But ",{"text":230,"type":56,"marks":231},"purchasing debit cards",[232],{"type":150,"attrs":233},{"href":234,"uuid":51,"anchor":51,"target":51,"linktype":33},"https://www.spendesk.com/purchasing-cards/",{"text":236,"type":56}," has a far higher acceptance rate – especially online.",{"type":136,"attrs":238,"content":239},{"level":138},[240],{"text":241,"type":56},"Why should your company use prepaid cards?",{"type":49,"content":243},[244,250],{"type":245,"attrs":246},"image",{"id":51,"alt":247,"src":248,"title":51,"source":51,"copyright":51,"meta_data":249},"SPENDESK-COMPANY-CARDS (1)","https://get.spendesk.com/hubfs/SPENDESK-COMPANY-CARDS%20(1).jpeg",{},{"text":251,"type":56},"The way most businesses deal with credit card purchases is inherently flawed. Generally speaking, they follow one of these patterns:",{"type":253,"attrs":254,"content":257},"ordered_list",{"order":255,"key":256},1,"ol-0",[258,275,290],{"type":259,"content":260},"list_item",[261],{"type":49,"content":262},[263,267,269,273],{"text":264,"type":56,"marks":265},"Almost nobody has a",[266],{"type":182},{"text":268,"type":56}," ",{"text":270,"type":56,"marks":271},"card",[272],{"type":182},{"text":274,"type":56},". Perhaps just the founders or the CFO can spend on behalf of the company.",{"type":259,"content":276},[277],{"type":49,"content":278},[279,283,284,288],{"text":280,"type":56,"marks":281},"A few managers have",[282],{"type":182},{"text":268,"type":56},{"text":285,"type":56,"marks":286},"cards",[287],{"type":182},{"text":289,"type":56},". This is really just a slight evolution from scenario 1.",{"type":259,"content":291},[292],{"type":49,"content":293},[294,298,310,314],{"text":295,"type":56,"marks":296},"A ",[297],{"type":182},{"text":299,"type":56,"marks":300},"purchasing or procurement team",[301,309],{"type":150,"attrs":302},{"href":303,"uuid":304,"anchor":51,"target":51,"linktype":154,"story":305},"procurement-vs-purchasing","0e5a30b6-64ea-427a-b672-e7d416bb12dd",{"name":306,"id":307,"uuid":304,"slug":303,"url":308,"full_slug":308,"_stopResolving":37},"Procurement vs purchasing: what's the difference for growing businesses?",208735740,"blog/procurement-vs-purchasing",{"type":182},{"text":311,"type":56,"marks":312}," has the cards",[313],{"type":182},{"text":315,"type":56},". And every single transaction goes through them.",{"type":49,"content":317},[318],{"text":319,"type":56},"All of these options take payments out of the hands of your frontline staff and add extra red tape to every small transaction.",{"type":49,"content":321},[322,324,328,330,336],{"text":323,"type":56},"And while they may seem more secure – nobody can spend without approval – they",{"text":325,"type":56,"marks":326}," actually lead to far more expense claims",[327],{"type":182},{"text":329,"type":56},", where the employee pays up front and the ",{"text":331,"type":56,"marks":332},"company reimburses them",[333],{"type":150,"attrs":334},{"href":335,"uuid":51,"anchor":51,"target":51,"linktype":33},"https://www.spendesk.com/en/product/expense-reimbursements",{"text":212,"type":56},{"type":49,"content":338},[339],{"text":340,"type":56},"Which is the situation you should be avoiding at all costs.",{"type":49,"content":342},[343,345,356],{"text":344,"type":56},"Prepaid cards to the rescue! Together with a ",{"text":346,"type":56,"marks":347},"smart AI-powered spend management platform",[348],{"type":150,"attrs":349},{"href":350,"uuid":351,"anchor":51,"target":51,"linktype":154,"story":352},"spend-management-software","a3acaca7-80c8-4a56-b8db-3b1da7d9e324",{"name":353,"id":354,"uuid":351,"slug":350,"url":355,"full_slug":355,"_stopResolving":37},"10 top spend management software solutions",208736523,"blog/spend-management-software",{"text":357,"type":56},", they're perfect for giving your employees the freedom to spend when they need to, while also keeping an eye on your budget.",{"type":49,"content":359},[360],{"text":361,"type":56},"Instead of giving people access to the unlimited funds of a credit card, they can only access a predetermined amount, based on rules you set up beforehand.",{"type":136,"attrs":363,"content":364},{"level":138},[365],{"text":366,"type":56},"How do prepaid cards work?",{"type":49,"content":368},[369],{"text":370,"type":56},"For your employees, Spendesk physical debit cards work in exactly the same way as any other card they're used to — either by swiping and signing, using chip and PIN or contactless payments, or mobile wallets when making an online transaction.",{"type":49,"content":372},[373,375,381,383,394],{"text":374,"type":56},"They can also use ",{"text":376,"type":56,"marks":377},"virtual cards",[378],{"type":150,"attrs":379},{"href":380,"uuid":51,"anchor":51,"target":51,"linktype":33},"https://www.spendesk.com/en/product/virtual-cards",{"text":382,"type":56}," to pay online, which we've explored in detail ",{"text":384,"type":56,"marks":385},"here",[386],{"type":150,"attrs":387},{"href":388,"uuid":389,"anchor":51,"target":51,"linktype":154,"story":390},"virtual-credit-card","597845a9-a51b-488b-be6a-8042b973da3d",{"name":391,"id":392,"uuid":389,"slug":388,"url":393,"full_slug":393,"_stopResolving":37},"What is a virtual credit card (VCC) or debit card?",208729742,"blog/virtual-credit-card",{"text":212,"type":56},{"type":49,"content":396},[397],{"text":398,"type":56},"Both the physical and virtual versions work with the Mastercard network and are accepted at millions of merchants worldwide. This means that they're accepted at millions of stores in over 200 countries, giving you the same flexibility as traditional cards. ATM cash withdrawals are disabled by default and can be enabled by admins where permitted; availability may vary by region.",{"type":49,"content":400},[401],{"text":402,"type":56},"But in order for employees to be able to purchase things with their prepaid card, their manager first needs to give them access to funds. With Spendesk, admins can set per-card and per-transaction limits, daily or monthly budgets, and time-bound access, and require approvals for out-of-policy requests. Policies are enforced in real time at the point of spend.",{"type":49,"content":404},[405,407,411],{"text":406,"type":56},"Of course, it's also possible to ",{"text":408,"type":56,"marks":409},"set the budget and transaction limits to zero",[410],{"type":182},{"text":412,"type":56},", which means that payments are only possible by making a request. On the other hand, if there are some high-level employees who you would like to trust with more financial freedom, you can easily give them access to much higher amounts of money.",{"type":49,"content":414},[415,417,422],{"text":416,"type":56},"For ",{"text":376,"type":56,"marks":418},[419],{"type":150,"attrs":420},{"href":388,"uuid":389,"anchor":51,"target":51,"linktype":154,"story":421},{"name":391,"id":392,"uuid":389,"slug":388,"url":393,"full_slug":393,"_stopResolving":37},{"text":423,"type":56},", the system offers enhanced security features. One-time-use card numbers can be generated for specific purchases, significantly reducing fraud risk. If the user's budget and transaction limits allow for the transaction, or a manager approves an out-of-budget purchase, a unique virtual card is created that can immediately be used for this specific payment alone.",{"type":49,"content":425},[426,428,439,441,447],{"text":427,"type":56},"Then finally, you also have recurring cards designed for online subscriptions (like your ",{"text":429,"type":56,"marks":430},"SaaS tools",[431],{"type":150,"attrs":432},{"href":433,"uuid":434,"anchor":51,"target":51,"linktype":154,"story":435},"saas-management-track-subscriptions","a4a6c79a-e9c2-4090-8ff2-6c5512eb0087",{"name":436,"id":437,"uuid":434,"slug":433,"url":438,"full_slug":438,"_stopResolving":37},"SaaS management: how to easily track company subscriptions",208729745,"blog/saas-management-track-subscriptions",{"text":440,"type":56},"). ",{"text":442,"type":56,"marks":443},"Simply create a dedicated virtual subscription card",[444],{"type":150,"attrs":445},{"href":446,"uuid":51,"anchor":51,"target":51,"linktype":33},"https://www.spendesk.com/en/product/subscription-management/",{"text":448,"type":56}," with a set recurring limit; eligible charges are approved automatically according to the limit and schedule you define.",{"type":136,"attrs":450,"content":451},{"level":138},[452],{"text":453,"type":56},"Company cards integrated with spend management that reconcile payments for you",{"type":49,"content":455},[456,458,469],{"text":457,"type":56},"Really good prepaid cards take all of this to another level. Because they're built specifically for businesses, they tackle one of the biggest recurring challenges for finance teams: the ",{"text":459,"type":56,"marks":460},"monthly close process",[461],{"type":150,"attrs":462},{"href":463,"uuid":464,"anchor":51,"target":51,"linktype":154,"story":465},"financial-close-process","2588d18c-c4af-45b4-8e59-dafb0e849785",{"name":466,"id":467,"uuid":464,"slug":463,"url":468,"full_slug":468,"_stopResolving":37},"Financial close process: why it's broken and how to fix it",208784223,"blog/financial-close-process",{"text":212,"type":56},{"type":49,"content":471},[472,474,478],{"text":473,"type":56},"With a normal credit card, each user has to keep their receipts and submit them to finance periodically. ",{"text":475,"type":56,"marks":476},"Finance teams then have to match these receipts to the card payments",[477],{"type":182},{"text":479,"type":56}," to make sure that each payment was legitimate.",{"type":49,"content":481},[482],{"text":483,"type":56},"When you have a handful of cards, this can be tricky. And if those cards are shared around the whole company, it easily gets out of control.",{"type":49,"content":485},[486],{"text":487,"type":56},"Modern prepaid cards come with mobile apps that prompt users to capture receipts at the point of purchase, extract key data via OCR, and automatically match receipts to transactions. The system prevents duplicates where possible and flags missing or non-compliant items for review.",{"type":49,"content":489},[490,492,505],{"text":491,"type":56},"So at the end of the month, the finance team receives up-to-date spend data with receipts, ready to export or sync via native integrations to your accounting software (and selected ",{"text":493,"type":56,"marks":494},"ERPs",[495],{"type":150,"attrs":496},{"href":497,"uuid":498,"anchor":51,"target":499,"linktype":154,"story":500},"/blog/erps-definition-challenges-solutions","816a4026-0e85-4816-b01c-d8cfcaf5be93","_self",{"name":501,"id":502,"uuid":498,"slug":503,"url":504,"full_slug":504,"_stopResolving":37},"ERPs: definition, challenges, and solutions",421636820,"erps-definition-challenges-solutions","blog/erps-definition-challenges-solutions",{"text":506,"type":56},"), with correct categories, VAT, cost centres, and supplier details.",{"type":136,"attrs":508,"content":509},{"level":138},[510],{"text":511,"type":56},"Embrace the power of prepaid cards",{"type":49,"content":513},[514],{"text":515,"type":56},"If after all that, you're convinced, there's only one thing to do: check out your best options to get prepaid expense cards for your employees.",{"type":49,"content":517},[518],{"text":519,"type":56},"When you do, here are a few keys to look for:",{"type":521,"content":522},"bullet_list",[523,533,543,553,563,573],{"type":259,"content":524},[525],{"type":49,"content":526},[527,531],{"text":528,"type":56,"marks":529},"Flexible limits",[530],{"type":182},{"text":532,"type":56}," that can be set and changed for each individual card, including per-transaction, daily and monthly limits, plus time-bound access and required approvals for exceptions",{"type":259,"content":534},[535],{"type":49,"content":536},[537,541],{"text":538,"type":56,"marks":539},"Virtual cards",[540],{"type":182},{"text":542,"type":56}," (one-off and recurring) that have unique card details for every payment and reduce exposure by isolating each purchase or subscription",{"type":259,"content":544},[545],{"type":49,"content":546},[547,551],{"text":548,"type":56,"marks":549},"A mobile app with automated receipt capture",[550],{"type":182},{"text":552,"type":56}," that gives your finance team spend control no matter where they (or your employees) are",{"type":259,"content":554},[555],{"type":49,"content":556},[557,561],{"text":558,"type":56,"marks":559},"Automated approval workflow",[560],{"type":182},{"text":562,"type":56},"s with real-time policy enforcement, so managers don't have to send emails back and forth",{"type":259,"content":564},[565],{"type":49,"content":566},[567,571],{"text":568,"type":56,"marks":569},"Integrations with your accounting software and selected ERPs",[570],{"type":182},{"text":572,"type":56}," so you can avoid manual data entry at every step",{"type":259,"content":574},[575],{"type":49,"content":576},[577,581],{"text":578,"type":56,"marks":579},"Real-time analytics and reporting features ",[580],{"type":182},{"text":582,"type":56},"to help optimise spending and budgets",{"type":49,"content":584},[585,587,591],{"text":586,"type":56},"Spendesk offers all of that. 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Subscribe to our newsletter to stay informed.",[2029,2030],"08873884-f99d-46d2-9481-0563134fdd37","2ef12409-8f14-46b2-a8d0-0175290269ec",[2032],{"cta":2033,"_uid":2034,"items":2035,"heading":2161,"reverse":25,"component":2182,"sectionSettings":2183},[],"1320905c-cdee-41a4-bbec-6d93ca2e4e3f",[2036,2104],{"_uid":2037,"title":2038,"component":2039,"description":2040},"dfc0accd-ab64-464a-8597-b76754748f04","What is spend management?","faqItem",{"type":46,"content":2041},[2042,2046],{"type":49,"content":2043},[2044],{"text":2045,"type":56},"Business spending includes different types of spend:",{"type":253,"attrs":2047,"content":2049},{"order":2048,"key":256},{"order":255},[2050,2061,2072],{"type":259,"content":2051},[2052],{"type":49,"content":2053},[2054,2058,2060],{"text":2055,"type":56,"marks":2056},"Strategic",[2057],{"type":182},{"text":2059,"type":56}," spend is usually centralized and managed by C-level executives with dedicated spenders. 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